Receiving documents procedure

♦ Important information regarding reception of visitors due to the spread of the coronavirus COVID-19

Due to spread of the coronavirus COVID-19 reception of all visitors is hold by appointment only.

While visiting the Embassy all visitors should wear medical face mask. Only one person can be present at the same time at the premises of the consular unit of the Embassy, in exceptional cases – accompanied by a family member.

Kindly note that all visa applications are currently presented for consideration only by mail (except in a few cases). Be also informed that you take responsibility for possible risks when sending documents by mail.

Additional information and clarifications regarding this procedure can be obtained by phone +46851700991 (during the working days from 15.00 to 17.00 – Mon, Tue, Thu, Fri and from 10.00 to 12.00 – Wed or by e-mail sweden.consul@mfa.gov.by.

♦ Return sending of documents by mail

Processing of visa applications, sent by mail, starts only with receipt of complete package of necessary documents and their compliance with the specified requirements. Time for sending of correspondence is not included in specified time for visa application processing. Visa documents should be forwarded timely before the beginning of a trip.

Return sending of documents is arranged and paid by an applicant oneself. The Embassy suggests the following variants for return sending’s arrangement:

1. Sending a registered mail by using services of PostNord postal operator, including forwarding to Norway and Denmark. Documents submitted to the Embassy should be attached with an envelope with return address and printed way-bill for return sending.

2. Arrangement of return sending via delivery service (for example, UPS, TNT, DHL, etc.). Documents submitted to the Embassy should be attached with an envelope with return address.

If You did not arrange return sending by any of aforementioned ways, You need personally address to the Embassy in order to receive documents.

The Embassy does not take responsibility for compliance with time of delivery of documents and receipt by an addressee. In case of such questions are arising, an applicant needs to address to respective delivery services. Document which do not comply with specified requirements (not duly filled in application form, absence of passport, photo, necessary documents and copies, etc.) will be forwarded back to the sender without consideration. The Embassy reserves the right to invite an applicant for personal interview if respective reasons for this are appeared.

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